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Event Planning Overview

Bromsgrove’s and Redditch’s programme of events is an important element to the District’s and Borough’s culture.

The events sector had been particularly hard-hit by the coronavirus pandemic. Now restrictions are being lifted the industry is able to open up to offer an environment where people can gather together and enjoy cultural activities to promote a sense of unity. Subject to any new Government restrictions and Guidance)

We continue to work with colleagues from our Safety Advisory Group (Emergency Services, Police, Fire, Ambulance, Regulatory Services, Public Health) to create a safe approach to putting on events

We are keen to support event organisers to operate in our Parks and Civic Spaces and ask that you ensure any event planned is based on a robust risk assessment. This risk assessment needs to not only identify risks but importantly how will be mitigated safely.

Hold an outdoor event

Bromsgrove

• Sanders Park
• Recreation Ground (Town Centre)
• St Chads Park, Rubery
• Bromsgrove Town Centre other locations

Redditch

• Arrow Valley Country Park
• Morton Stanley Park
• Town Centre Bandstand
• The Canopies (Under Cover market Area) next to the town hall
• Overdale Park
• Matchborough Pond

Other spaces are available. Please contact the events team

(Please note that all applications require authorisation through a process and by applying to hold an event does NOT mean that the event has been granted permission. (See below for further guidance).

IMPORTANT:  The council reserve the right to cancel an event during the application process or during the event should Government Restrictions and Guidance change, or control measures not be met.

What events you can hold?

Examples:

• Pop up restaurants or bars (take away service or seating outdoors)
• A Funfair or Circus
• Drive in or Outdoor Seated Cinemas 
• Performing Arts Activity
• Community Group Activity 
• Music Events
• Street Parties
• Religious Occasions 

Tips before you start organising an event

1. Read through the information on these pages carefully before you do anything else
2. Avoid delays by making sure Expression of Interest and following Full Application Forms (this will be sent out following approval of the initial expression of interest) are fully completed and signed within the notice period required.
3. Provide necessary permissions and authorisation in writing before you advertise your event.
4. Please do not arrange entertainment, stall holders and other providers until you have been given the green light
5. Do you need to close a road? Apply Here

Event Licences

As well as applying for site permission, if you’re holding an event you must apply for licences such as:

• Temporary Events Notice
• Premises Licence
• Market Licence
• Music Licence (PRS/PPL) 
• Road Closure Approval (minimum 8 weeks' notice)

As event organiser you are responsible for ensuring necessary licenses have been granted.

Please note:

1. Raffles only need a licence if you sell tickets outside the event and/or the value of the prizes exceeds £500.
2. Anyone preparing or serving food at an event, regardless of whether they are making a profit, must be properly registered as a food business.

Documents, Fees, Charges and Information

• Our Fees and Charges
• Safety Advisory Group Advice
• Terms and Conditions
• West Midlands Region Ambulance Service - Initial Event Medical Specification Request
• Useful Contact Information to help support your application