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Disabled Facility Grants Privacy Notice

The council collect personal information about you to assess and determine your eligibility for Disabled Facility Grants and for adaptations to properties (people who are disabled within the meaning of the National Assistance Act 1948). The legal basis for this processing is our statutory obligation under the Housing Grants, Construction, and Regeneration Act 1996 and the Regulatory Reform (Housing Assistance)(England and Wales) Order 2002.  Once assessed and accepted, the legal basis for processing is for the performance of a contract you have with us, or you have asked us to take specific steps before entering into a contract. 

Health information, is classed as ‘special category’ data, and is processed in accordance with Article 9(2)(h), health & social care purposes;  criminal record is also classed as special category data, and is processed in accordance with Article 10, ‘processing of personal data relating to criminal convictions and offences’.

The data collected is:

  • Name
  • Contact details
  • National insurance number
  • date of birth
  • Medical information.
  • Detail about your household
  • Proof of occupancy or ownership.
  • Proof of income for the purposes of mean testing (only the financial circumstances of the disabled person, his or her spouse or civil partner or co-habiting partner are assessed), including savings, capital investments, benefit payments, or pass-ported benefits.

Sometimes some of this information is provided by a third party referral such as your representative, a Landlord (in the case of a tenant in rented accommodation), the Home Improvement Agency, an Occupational Therapist, your GP or your legal representative.

This information will be shared by members of staff in Private Sector Housing on a case by case basis with:

  • Occupational Therapy Service
  • Home Improvement Agency
  • DWP
  • Your chosen agent, surveyor and/or contractor
  • Contractor carrying out the work
  • Your Landlord and/or Managing Agents and neighbours who may have to give access permission
  • Adult Social Care including but not limited to your Occupational Therapist
  • Planning and building Control
  • Your Solicitor and/or legal representatives

Your information is retained for 7 years once payment is made to you, in line with the Limitations Act 1980.   Where grant conditions require a 10 year repayment clause, your information will be retained for 10 years from the completion date of the scheme. Where repayment is made within the 10 year period the information will be retained for 1 year from the repayment date.

This information will not be shared/sold to any other service/organisation unless we have a duty to do so under law. This data will not be transferred outside of the EEA.

No decisions around this data are made by automated means.

Details of all your rights can be found here